OpenInnovation.scot website privacy notice
This privacy notice will give you information on how the OpenInnovation.scot website collects, uses, shares and looks after your personal information. Personal information, or personal data, means any information about an individual from which that person can be identified. Anything we do with your personal information (from the point at which we collect it until we delete it from our systems) is called processing. OpenInnovation.scot is a service delivered by Scottish Enterprise (SE) to provide growth opportunities for innovative Scottish companies by connecting them with large private and public sector organisations through specific challenges. OpenInnovation.scot features the private and public organisations looking for new ideas, solutions and technology, and those organisations that can deliver the new and innovative ideas, solutions and technology. How we use your personal information will differ whether you are a challenge provider or solution provider. When responding to a challenge the solution provider’s details will be shared with the challenge provider. This privacy notice applies when you visit our website, provide any personal information through this website (or use the OpenInnovation.scot service). The privacy notice will also tell you about your privacy rights and how the law protects you.
This privacy notice covers the following
- Who we are and other important information
- Personal information we collect
- How we collect personal information
- How we use personal information
- International
- Security
- Your rights
- Complaints
The privacy notice refers to
- Organisations interested in publishing a challenge on OpenInnovation.scot as ‘Challenge Providers’
- Organisations interested in responding to a challenge published on OpenInnovation.scot as ‘Solution Providers’
- This website is not intended for children and we do not knowingly collect personal information relating to children.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice associated with the organisations who provide the OpenInnovation.scot service. This privacy notice supplements the other notices and is not intended to override them
Who we are
OpenInnovation.scot is a service managed by Scottish Enterprise (SE) on behalf of the Can Do Innovation Challenge Fund partners: Scottish Enterprise, Scottish Government, Scottish Funding Council and Highland and Islands Enterprise.
The objective of the website is to provide a platform for connecting public and private organisations, with particular challenges for which they are seeking new solutions, with those innovative organisations who have the capability to solve those challenges.
Personal information we collect
SE on behalf of OpenInnovation.scot may collect, use, store and share different kinds of personal information about you. To help you identify these, they have been grouped together as follows:
- Identity data: title, forename, surname, job title, CVs
- Contact data: email address, address, postcode, company name, company address, town, country, telephone, LinkedIn profile
- Technical data: Internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website
- Profile data: Username and password, your preferences, feedback and survey responses
- Usage data: Information about how you use our website, products and services
- Marketing data: your preferences in receiving marketing from us, our Customer Relationship Management (CRM) partners (see further below) and selected third parties.
- There is also other information that we collect, use, store and share that is not personal information, including:
- Aggregated Data: such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal information but is not considered personal information in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing OpenInnovation.scot on partner sites. However, if we combine or connect Aggregated Data with your personal information so that it can directly or indirectly identify you, we treat the combined data as personal information, which will be used in accordance with this privacy notice.
- Anonymised Data: is the process of turning personal information into a form which does not identify individuals and where identification is not likely to take place.
- Company Data: is any information relating to a company, such as the company’s address, financial information, business plans (although these may contain elements of personal information), methodologies, project briefs etc.
How we collect personal information
Personal information will be collected directly from you when you use the OpenInnovation.scot website, or make an application for an OpenInnovation.scot service.
Lawful grounds
Data protection law also says that we must have legal grounds in order to process your personal information. These are known as lawful grounds. There are six lawful grounds, but we will generally only use two of these, as set out below:
| Lawful ground | What it means |
| Legal obligation | Where we need to process personal information to comply with a legal obligation placed on us. |
| Performance of task carried out in the public interest or in the exercise of our official authority | Where we process your personal information to meet a task that is in the public interest (e.g. using CCTV as a method of crime prevention) or where it is processed in the exercise of our official authority. Our official authority is granted under the Enterprise and New Towns (Scotland) Act 1990 |
How we use your personal information
The personal information collected will be used for:
- Processing of your challenge or application
- Keeping you informed about relevant challenge or responses to challenges as appropriate.
- Registering you with our website
- Provide you with marketing you have asked for
- Understand the needs of your company and how they might be met
- Maintain our records
- Report on usage and statistics
Further details can be found in the specific sections for each service which follow
Posting a challenge on OpenInnovation.scot
OpenInnovation.scot allows private and public organisations to post a challenge for which they are looking for innovative solutions and thus inviting applications from innovative businesses.
Personal information processed
The following types of personal data will be collected:
- Identity data
- Contact data
Source of personal information
For posting a challenge on OpenInnovation.scot, sources of your personal information would come from the following areas:
- Direct interactions
- Employer or company
- Public sector partners
- Customer relationship management (CRM) partners
- Can Do Innovation Challenge Fund Partners
- Third party sources
- Suppliers
The purpose for processing
SE on behalf of OpenInnovation.scot would need to process your personal information for the following purposes:
- As a point of contact for funding and support applications
- To undertake due diligence for fraud prevention
- To assess the need for funding and support
- Appraisal of applications for funding and support
- To enable the delivery of funding and support
- To analyse and report on funding and support
- To meet requirements of regulatory frameworks
- To audit our compliance with regulatory frameworks
Lawful ground(s)
There are lawful grounds why SE on behalf of OpenInnovation.scot would need to collect and use your personal information. These are:
- A legal obligation – much of our funding and support is provided under European legislation, which requires us to process personal information;
- Performance of task in the public interest task/exercise of our official authority (using funds appropriately)
Consequences of not providing personal information
If you do not provide SE on behalf of OpenInnovation.scot with personal information, we will be unable to provide funding and support.
How long we will keep your personal information
European legislation, under which we provide much of funding and support specifies the periods of time for which we have to keep documentation relating to funding and support we have granted. This is generally, 10 years from the date of the end of the European funding programme. For example, funding and support given under a 2014-2020 programme will require to be retained until the end of 2030.
Applying for a challenge on OpenInnovation.scot
Personal information processed
The following types of personal data will be collected:
- Identity data
- Contact data
Source of personal information
When applying for a challenge on OpenInnovation.scot, sources of your personal information would come from the following areas:
- Direct interactions
- Employer or company
- Public sector partners
- Customer relationship management (CRM) partners
- Can Do Innovation Challenge Fund Partners
- Third party sources
- Suppliers
The purpose for processing
SE on behalf of OpenInnovation.scot, would need to process your personal information for the following purposes:
- As a point of contact for funding and support applications
- To undertake due diligence for fraud prevention
- To assess the need for funding and support
- Appraisal of applications for funding and support
- To enable the delivery of funding and support
- To analyse and report on funding and support
- To meet requirements of regulatory frameworks
- To audit our compliance with regulatory frameworks
Lawful ground(s)
There are lawful grounds why SE on behalf of OpenInnovation.scot, would need to collect and use your personal information. These are:
- A legal obligation – much of our funding and support is provided under European legislation, which requires us to process personal information;
- Performance of task in the public interest task/exercise of our official authority (using funds appropriately)
Consequences of not providing personal information
If you do not provide SE on behalf of OpenInnovation.scot with personal information, we will be unable to provide funding and support.
How long we will keep your personal information
European legislation, under which we provide much of funding and support specifies the periods of time for which we have to keep documentation relating to funding and support we have granted. This is generally, 10 years from the date of the end of the European funding programme. For example, funding and support given under a 2014-2020 programme will require to be retained until the end of 2030.
Research
SE on behalf of OpenInnovation.scot, undertakes research and evaluation to support improvements to our services and economic development in Scotland.
Personal information processed
SE on behalf of OpenInnovation.scot collects the following types of personal data:
- Identity data
- Contact data
- Profile data
- Usage data
Source of personal information
SE on behalf of OpenInnovation.scot, collects personal data from the following sources:
- Direct interactions
- Employer or company
- Public sector partners
- Can Do Innovation Challenge Fund Partners
- Customer relationship management (CRM) partners
- Third party sources/publicly available sources
The purpose for processing
SE on behalf of OpenInnovation.scot, conducts focused research to:
- Support our strategy, business planning and investment decisions
- Monitor and improve the effectiveness, efficiency and impact of our interventions/support
- Understand the need/demand for our products and services and support the redesign of these.
We will use the personal information detailed above to contact you to invite you to participate in our research.
Lawful ground(s)
Performance of task in the public interest task/exercise of our official authority.
Consequences of not providing personal information
If you do not give SE on behalf of OpenInnovation.scot personal information, we will be unable to carry out strategic research that is necessary for the development of the Scottish economy.
How long we will keep your personal information
For the period of the research, and no longer than two years after the research is completed.
The information provided by you (including personal information) will be shared with the Can Do Innovation Challenge Fund partners – Scottish Enterprise, Scottish Government, Scottish Funding Council and Highland and Islands Enterprise, and the relevant partner for that challenge (we will let you know who this is when you apply).
SE on behalf of OpenInnovation.scot collects and uses personal information about you in order to provide its public services.
Who we will share your information with
SE on behalf of OpenInnovation.scot will share your personal information with our CRM Partners, as part of the overall CRM Partnership collaboration, the Can Do Innovation Challenge Fund partners as well as the relevant OpenInnovation.scot partner for the challenge. The table below provides more information on each group of partners and when your information will be shared with them.
| Partners | Who | Why |
| CRM Partners | More information and the list of CRM partners is available here | As part of Scottish Enterprise's overall CRM Partnership collaboration |
| Public Sector Partners |
|
For compliance and audit For reporting To make connections for relevant projects to appropriate support mechanisms To meet our legal obligation to the Scottish Government and/or the European Commission |
| Can Do Innovation Challenge Fund Partners |
|
For appraisal and approval of any funding and support request. To keep you informed of the progress of your request To make connections for relevant support from the Can Do Innovation Challenge Fund partners For reporting |
| Individual Challenge Partners | This will be the relevant private or public organisation for each specific challenge |
If you are a solution provider then your information will be shared with the individual challenge partner, who may be a public sector partner or a private partner for that particular challenge:
|
Where required to do so by law, we may also share your information with law enforcement agencies.
Where we share your information with the partners identified above we will do so in accordance in with the data sharing arrangements in place.
Contact our data protection officer
If you have any questions about this privacy notice, including any requests to exercise your legal rights in respect of your personal information, please contact Scottish Enterprise’s Data Protection and Information Governance Officer (DPIGO):
Claire Thompson
Data Protection and Information Governance Officer
Atrium Court
50 Waterloo Street
Glasgow G2 6HQ
Mail to: enquiries@scotent.co.uk
0300 013 3385 - (calls charged at local rates)
0141 846 0200 - from mobile phones or if outside Scotland
Minicom 0800 023 2071 - if you are deaf or hard of hearing (BT helpline 0800 731 1888)
Your rights
Access to your information
You have the right to request a copy of the personal information about you that SE and the Can Do Challenge Fund Partners hold on behalf of OpenInnovation.scot. You also have the right to request a copy of the personal information that is held about you by our partners. You can do so by contacting the relevant partner.
Correcting your information
SE on behalf of OpenInnovation.scot wants to make sure that your personal information is accurate, complete and up to date and you may ask SE on behalf of OpenInnovation.scot to correct any personal information about you that you believe does not meet these standards.
Deletion of your information
You have the right to ask SE on behalf of OpenInnovation.scot to delete personal information about you where:
- You consider that SE on behalf of OpenInnovation.scot no longer requires the information for the purposes for which it was obtained
- You have validly objected to the use of your personal information by SE on behalf of OpenInnovation.scot – see Objecting to how we may use your information below
- The use of your personal information by SE on behalf of OpenInnovation.scot is contrary to law or its other legal obligations
Objecting to how we may use your information
You have the right at any time to require SE on behalf of OpenInnovation.scot to stop using your personal information for direct marketing purposes. In addition, where SE on behalf of OpenInnovation.scot uses your personal information to perform tasks carried out in the public interest or in exercising official authority vested in it then, if you ask it to, SE on behalf of OpenInnovation.scot will stop using that personal information unless there are overriding legitimate grounds to continue.
Restricting how we may use your information
In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to the use of your information by SE on behalf of OpenInnovation.scot.
The right might also apply where SE on behalf of OpenInnovation.scot no longer has a basis for using your personal information but you don't want SE on behalf of OpenInnovation.scot to delete the data. Where this right to restrict is exercised, SE on behalf of OpenInnovation.scot may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Can Do Innovation Challenge Fund partners' privacy notices
Can Do Innovation Challenge Fund Partners’ Privacy Notices
Our full privacy notices can be accessed here:
Highlands and Islands
For each individual challenge, each individual challenge provider’s privacy notice may also apply. Please ensure you check the relevant privacy notice.